I. An introduction to the Alumni Association of Shanxi University
1. A brief introduction
Established in August 2001 and approbated by the Department of Civil Affairs of Shanxi, the Alumni Association of Shanxi University is the only one approved and registered by Shanxi government. It has the titles of the Honorary President, President, vice-President, Secretary-General, Deputy Secretary-General and Director. The supreme body is the General Assembly, which is held every four years and has been held twice so far. There is a standing Council, exercising power during the intercessional period between the Boards of Directors and is held twice a year. The present president is Guo Guichun, the president of Shanxi University; executive vice-president, Liu Weiqi, the vice-president of Shanxi University and secretary general, associate professor Wei Fusheng.
2. The scope of business
a. to strengthen exchange and cooperation by having intensive contact with Chinese alumni of Shanxi University through various channels
b. to commit to the development of both the hometown and alma mater, namely Shanxi province and Shanxi University, by giving play to the intellectual advantage and great influence of Chinese alumni
c. to mobilize Chinese alumni to donate history relics, materials and documentation concerning Shanxi University or to provide clues of such kinds.
d. to edit and publish the journal of The Alumni of Shanxi University, which shows the current work of Shanxi University and the alumni association. This serves as a means of exchange of both information and experience with other universities and alumni associations
e. to help Shanxi University collect funds
f. to launch activities that facilitate Shanxi University’s development and construction, promote science and education of Shanxi province
g. to propagate Shanxi University to expand its influence
h. to expedite Shanxi University’s personnel training, technology development, achievements transfer and cooperation in teaching, research and production.
3. How to contact
Tel: 0351-7011933; 0351-7011595
Address: No.1 Office Building of Shanxi University, No.92 Wucheng Road, Shanxi University, Taiyuan, Shanxi
II.The current development of Shanxi University Alumni Association
At present, Shanxi University Alumni Association has about 20 branches in different places like Japan, Beijing, Shanghai, Shenzhen, Zhuhai, Taiyuan, Datong, Xinzhou, Shuozhou, Yangquan, Lvliang, Jinzhong, Changzhi, Jincheng, Linfen, Yuncheng, and in different trades like provincial authorities, provincial enterprises, provincial universities, finance and insurance. By doing so, we’ve established extensive connections between the Alma Mater and alumni and provided a platform for better communication among all the alumni and alumnae.
The branch of Shanxi University Alumni Association in Beijing was formed in August, 2000 by Yang Zong, who entered the department of Chinese of this university in 1957 and Wang Xiaoping, who entered the School of Foreign Languages in 1979. The present members are about 1000.
The branch of Shanxi University Alumni Association in Shanghai was formed in December, 2005, headed by Ren Yiqin, who entered the department of Politics in this university in 1972. The present members are about 200.
The branch of Shanxi University Alumni Association in Shenzhen was formed in June, 2000, headed by Wu Hongyin, who once worked in the Department of Music. The present members are about 100.
The branch of Shanxi University Alumni Association in Zhuhai was formed in December, 2009, headed by Ren Zhiguo, who entered the department of Life and Science in this university in 1978. The present members are about 100.
The branch of Shanxi University Alumni Association in Japan was formed in August, 2008, headed by Han Xin, who entered the School of Foreign Languages in 1978. The deputy heads are Ding Gangzhu, who entered the department of Mathematics in 1980 and Xing Zhanying, who entered the School of Foreign Languages in 1981. The present members are about 100.
III. The Distribution of Alumni Associations
Alumni Associations in Shanxi:
Taiyuan Alumni Association of Shanxi University
Shuozhou Alumni Association of Shanxi University
Datong Alumni Association of Shanxi University
Xinzhou Alumni Association of Shanxi University
Lvliang Alumni Association of Shanxi University
Yangquan Alumni Association of Shanxi University
Jinzhong Alumni Association of Shanxi University
Linfen Alumni Association of Shanxi University
Yuncheng Alumni Association of Shanxi University
Changzhi Alumni Association of Shanxi University
Provincial authorities Alumni Association of Shanxi University
Provincial universities Alumni Association of Shanxi University
Finance and insurance Alumni Association of Shanxi University
Alumni Associations outside Shanxi:
Beijing Alumni Association of Shanxi University
Shanghai Alumni Association of Shanxi University
Shenzhen Alumni Association of Shanxi University
Zhuhai Alumni Association of Shanxi University
Alumni Association of Shanxi University in Japan
IV. The implementation plan of the Donation Management
The acceptance of various donations from alumni and alumnae and individuals from all circles is the main source of the fund. To give full play to the social donation in the construction and development of our university, guarantee the rights and interests of both donators and our university, deepen the influence of education, attract more social support and promote the construction of a local model of a research-oriented university, thereby, this implementation plan is formulated.
1. Principles of Donation
a. Legal Principle: to accord with national laws, regulations and relevant rules
b. Mutual Beneficial Principle: to pay respect to the wills of donors to meet the development needs of Shanxi University
c. Open Principle: to publicize the use of donated funds and inform the donor of the information in an appropriate way
d. Specialized Principle: to respect the will of donor on the use of funds and objects
2. The Source of Funds
a. Donated by Chinese government organizations, state and private enterprises, social organizations and individuals.
b. Donated by enterprises, social organizations and individuals in Hong Kong, Macao and Taiwan
c. Donated by overseas enterprises, social organizations and individuals
d. Donated by other legal means
3. Accepted Donation Projects
Shanxi University welcome all kinds of funds and objects to be donated, including the following:
a. University anniversary celebration project
This is for the celebration performances, academic activities, the building of Shanxi University history museum, the publication of Shanxi University History, the production of anniversary souvenirs, the publication of a series of anniversary academic achievements and so on.
b. Fund Projects
This is for the establishment of various funds such as Student Scholarship Fund, Students’ Subsidiary Fund, Teachers’ Assistantship Fund, Young Teacher Training Fund, Pedagogy Development Fund, Research and Development Fund, Disciplinary Construction Fund, Alumni Friendship Fund, etc..
c. Projects of Infrastructure Construction
A list of infrastructure construction projects, including those under construction, is made by Shanxi University to help donors choose whatever they’d like to help with. Various projects like single buildings, roads, squares, sports fields, gardens are on the list.
d. Joint Scientific Research Projects
The purpose is to raise scientific and research funds by means of co-operation with governmental organizations and enterprises to promote the transformation of scientific findings.
e. Annual Donation Program
This program give donors choices to choose to donate the sum of money equal to the number of years of the founding of Shanxi University, e.g. CNY108 for 2010, CNY109 for 2011. The donation can be made year by year or many years at a time.
f. Projects of Books and Instruments
The donations of books, apparatuses, lab equipments from various sections of society are accepted.
g. Other donation programs are to be set up according to donors’ wills.
4. Management of funds and objects
a. Donated funds and objects are registered strictly. Donors receive legal and valid notes and sign agreements on the distribution of donations.
b. All the funds donated are put into specialized accounts and will be audited. Each program is required to be calculated and managed separately.
c. The objects donated are registered according to the market price of the same or similar asset.
d. Donations with specific purposes will be used accordingly, while others incorporated into the annual financial budget of Shanxi University. Donated objects are to be used and managed by the reception units. Collaborative projects for scientific research purpose are managed according to the Management of Shanxi University Scientific Research funds outlay.
e. Shanxi University Fund-raising Committee has the right to monitor the use of funds and objects and also the duty to keep donors informed of the donation usage according to the donation agreement.
5. Return and Reward
a. Naming Rights
According to donors’ own wills, naming rights and naming period after the ratification of Shanxi University, including organizations, institutions, buildings, funds, celebration activities, are offered.
Souvenirs and certificates are awarded to donors. Data concerning donations are to be collected and sorted. Files are to be established. Donors are to be invited to inspect, visit and to carry activities of exchange.
Shanxi University makes in their goal to reward units and individual donors.
6. Donation Contact
Contact: Office of the Alumni Association of Shanxi University